Submit OEX Content

Ontario Exchange is a matchmaking platform connecting Ontario postsecondary institutions with professionals in the virtual learning industry.

Use the form below to submit the open educational resources (OER) created through your Ontario Exchange project.

Submission Process Overview

  1. Read the submission criteria below.
  2. Review the OER Submission Guide.
  3. Complete the Submission Form below.
  4. Receive a confirmation email for your submission.
  5. Allow up to 60 business days for eCampusOntario Open Library team to review and catalogue your submission. 
  6. Expect to be contacted if further details are required to catalogue your content.
  7. Receive a confirmation email with a link to view your resource.
  8. Review your resource and provide feedback and any metadata corrections that need to be made. If no modifications are needed, your resource is published.

Criteria

Required *

  • Clearly label licensing information on your resource, including any exceptions or copyright permissions.
  • Clearly label all copyright holders of the resource and/or permissions granted on content.
  • For openly licensed Open Educational Resources (OER), all content (text, images, media, etc.) is free from copyright restrictions or used with copyright permissions/exceptions. 
  • Provide editable files for all objects e.g., raw video files (e.g. .mp4), H5P files, .docx, Pressbooks XML, HTML source files, if applicable.
  • All content meets current accessibility requirements as specified under the Accessibility for Ontarians with Disabilities Act (AODA). 

Recommended

  • Include an accessibility statement in your resource (see “Writing Accessibility Statements of OERs” for more information).
  • The resource is available in at least two different file types (e.g., HTML and PDF).
  • Include supplementary or ancillary resources such as test banks, videos, instructor guides, or presentation slides.
  • If applicable, please provide the resource in a format that supports print-on-demand.
  • Provide a cover image for the resource.

File Upload Size

If you are uploading multiple files or your file is larger than 2000MB/2GB, please use a file compression tool to help reduce its size. You can also use a cloud storage solution and provide a URL on the Submission Form as an alternative. Please set the permissions on your cloud storage URL to allow anyone with the link to have access.

If after compressing your files and your files exceed 2000MB/2GB, or cloud storage is not an option, please contact us before you start your submission for an agreed-upon alternative solution.

Need help completing the form? Review the OER submission recording for more guidance! Or join us in an upcoming drop-in virtual support session.

Submission Form

Please complete all required fields and provide as much information as possible. An asterisk (*) means that the field must be completed. By completing the optional fields, you make it easier to describe your resource, and for others to find your resource. If a field does not apply to your resource, leave it blank on the form. 

Contact us if you need additional support.